1 year ago
Engagement parties used to be pretty well confined to traditional ideas only but nowadays, even though the traditional ideas still are observed, engagement parties come in all different varieties. There are no constraints anymore and your engagement plans are limited only to your imagination and any practical limits of the situation itself.
That being said, the purpose of this article is to give you a framework around which you can formulate an engagement party plan that suits you.
The larger the party the more detailed the party planning will be.
Let’s look at some of the different things common to all engagement parties. First of all you’ve elements of timing and scheduling.
Most engaged couples will have an idea when they’re getting married and that does have some effect on the engagement party…e.g. If the wedding is very close, it’s probably not smart to have a big engagement party because of the expense of two big events so close together.
Another aspect of timing is whether or not you’ll want to send invitations or just invite people via email and/or personal invite. If you do use printed invitations it gives you the opportunity to specify R.S.V.P…or not.
If you do use engagement party invitations then you have the option of various styles of printing. You can use traditional style invitations or opt for a more modern creative design. Both work equally well but it gives you the option of adding an extra element of creativity to do something out of the ordinary.
Another reason to begin planning early and send invitations early is that it’ll give invitees time to make plans to attend. Some people schedule their lives very tightly and might need the extra time to schedule.
When it comes to the ‘goings-on’ at the party itself, there again you’ve got two roads…formal vs. informal. Do you want to have games? If so, who plans them? Do you want to have dancing? If so….who’s doing the sound system…and who’s going to provide the music? Are you going to have some kind of entertainment? And if so….what is it, what’s the cost, and who’s going to arrange it?
Another element to think about in engagement party ideas is photos and who takes them. Most people nowadays have small ‘pocket cameras’ but not everybody does. And even if they do they simply might forget to bring them so one option is to put out free disposable cameras for use of the attendees. An extra expense, yes, but one much appreciated too.
Another element usually overlooked is the idea of party security. You may not need security but if you do it will definitely take some planning ahead. It’s possible that some of the bride and groom’s friends could provide it too.
One decision to make relative to the size of the party is, ‘is it going to be bigger than the wedding party or smaller than the wedding party?’
You know you’re going to have a party associated with both events but obviously somebody is going to be paying for both parties. So…..unless you have a money tree in your back yard, you might want to make a conscious decision on which party is going to be the biggest (and most expensive).
Whoever is planning the engagement party should delegate as much of the work as possible. Usually they’ll be delegating to people who will be coming to the party. The other option of course is to have the party professionally planned but of course that’s more expensive.
Regardless of who does the planning, somebody representing the bride and groom should check the decorating plan. Some parties have unique themes that require unique decorations and…some don’t Decorations is also an item for the budget.
It’s also a smart idea to have a written plan of the various events that might will be taking place during the party. For example, is there going to be a special toast? Who gives it? When is it?
At some engagement parties when the bride’s parents are present, the groom has the formality of asking the bride father for his daughter’s hand in marriage. That needs to be scheduled too.
What about the food? Is it being catered or is somebody from amongst the attendees taking care of it? Again, this is something to put on the list of things to be sure happen without a hitch.
In the end, planning for an engagement party isn’t rocket science. How to plan a party is something that comes naturally to some people. If you have any friends like that, you probably already know it. They’ll be the natural choice to plan yours.
It just takes a lot of attention to detail. Big, elaborate parties will have a lot of details and require more work and probably a lot of delegation. Smaller, more intimate parties won’t require as much work.
Party planning all starts with making the decision to have the party and then getting all your resources together (personnel and finances) and getting it all down on paper. Go from there, take is step by step, work through problems and keep in mind that somebody probably did, or will do, the same thing for you.